How to Connect Gorgias to Billy Setup Blueprint

📊 Integration Overview

This programmatic pipeline establishes a secure, real-time sync between Gorgias and Billy to automate refund request processing operations. Upon triggering event activation, structural schema mappings translate source transactional payloads into valid parameters for instant update execution. This integration mitigates administrative overhead, prevents double-ledger entries, and provides sub-second record updates. Explore a related integration workflow in our Activecampaign to Acumatica Integration blueprint.

🛠️ Core Connection Requirements

Primary Key: id or email map-aligned to Billy's unique tracking identifier. Trigger Event: Gorgias webhook notification event gorgias.created (JSON format). Action Event: Billy API endpoint operation targeting https://api.billy.com/v1/records.

📋 The 5-Step Execution Blueprint

Step 1: Authentication & Scope Configuration

Configure secure API credentials for both platforms:

1. Gorgias: Connect using Private App Token / Bearer Token (required scopes: read, write).
2. Billy: Connect using Private App Token / Bearer Token (required scopes: read, write).

Store variables securely inside your environment configuration file:

# Gorgias credentials
GORGIAS_API_KEY=your_gorgias_api_key_here

# Billy credentials
BILLY_API_KEY=your_billy_api_key_here

Step 2: Webhook Trigger Setup

Register an HTTPS endpoint receiver in your destination server within your Gorgias admin configurations. Set the event topic to gorgias.created and verify payload integrity cryptographically:

import crypto from 'crypto';

export async function POST(req: Request) {
  const rawBody = await req.text();
  // Verify Gorgias webhook signature / IAM authentication header
  
  if (!signature) {
    return new Response('Unauthorized Webhook Origin', { status: 401 });
  }

  // Push processing logic to asynchronous broker queue
  return new Response('OK', { status: 200 });
}

Step 3: Payload Transformation & Mapping

Incoming Gorgias payload attributes are parsed, structured, and converted into valid Billy variables:

{
  "Gorgias_Input": {
    "id": "gorgias_12908",
    "id": "gorgias_12908"
    "status": "active"
    "email": "customer@example.com"
    "name": "John Doe"
    "amount": 129.99
  },
  "Billy_Output": {
    "id": "billy_12908",
    "status": "active",
    "email": "customer@example.com",
    "name": "John Doe",
    "amount": 129.99
  }
}

Step 4: Endpoint Despatch & Error Guarding

Post the transformed JSON structure to the target Billy endpoint path: https://api.billy.com/v1/records

Implement dedicated status handlers inside validation try-catch blocks to manage pipeline recovery:

• 401 Unauthorized: Refresh OAuth token credentials, persist, and retry.
• 429 Rate Limit: Queue actions in a Redis priority queue and throttle dispatches to stay within the rate limit.
• 400 Bad Request: Validate parameters and payload structure before retry.

Step 5: Live Loop Validation

Verify the end-to-end integration thread using sandbox environments:

1. In your Gorgias portal, click "Send Test Notification".
2. Capture the test request payload inside your destination webhook listener.
3. Validate signature matching and verify correct creation inside the Billy Sandbox account.

❓ Integration Frequently Asked Questions

Q: How does this pipeline handle duplicate data entries? A: The integration middleware enforces security using the uniqueness of the Gorgias original transaction identifier. Before writing, a search API call is dispatched to Billy. If the transaction has already been processed, the operation aborts or performs an update instead of duplication.

Q: What happens if the API rate limit is exceeded during high volume? A: High transactional peaks are handled asynchronously. Webhook handlers acknowledge the trigger instantly with a 200 OK, pushing payloads into a robust memory queue (such as Redis or BullMQ) to scale workers at a safe rate.